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Board of Directors Meeting Minutes, January 21, 2006

Meeting start time: 4:39PM
Location: Campbell, California

Attendees

• Voting Board members in attendance:
  • Ian Kluft, President
  • Heather Stern, Vice President
  • Justin Rocha, Director
  • Bill Ward, Director
• SIG representatives in attendance:
  • Brian Litzinger, SVWUX Coordinator

With four out of six voting members in attendance, this qualified as a quorum.

All attendees of this meeting were local. Meeting motions and decisions were recorded to an Internet Relay Chat (IRC) in case other members would arrive online, and to keep a record to simplify writing the minutes.

Ian Kluft chaired the meeting.

With the Secretary post vacant, Heather Stern recorded to the IRC channel.

The proposed agenda from e-mail on the board mail list was accepted by the attendees without modification.

Agenda: Adopt a "rules of order" for [board] meetings which take into account electronic attendees. This can be updated at any time in the future.

Result: The rules of order for SBAY.ORG Board of Directors meetings is informal discussion, with proposals/motions and decisions recorded to an electronic chat. When there is any question about order in the meeting by any member, we'll use University of British Columbia's Simplified Rules of Order.

Agenda: Treasurer and Secretary election

Result:

1. Justin Rocha volunteered to serve as Treasurer. The Board accepted his offer. This created a vacancy in his 2006-2007 Director seat.
2. There were no volunteers for the Secretary position, which remains vacant.
3. Another Director seat is vacant, the seat reserved for the Immediate Past President. The By-Laws allow this to be filled as a vacancy in a one-year term.
4. We will make a public appeal to fill the missing seats (Secretary and two Directors). The goal is to have them filled by the next Board meeting.

Agenda: Attempt a budget estimate for 2006. At this early stage the result is expected to be a list of action items for the President and Treasurer.

Result: Since the Treasurer was only just elected, this was tabled until the next Board meeting.

Agenda: Vote on an amendment to the By-Laws which officially gives SIG coordinators non-voting seats on the board (unless they've been elected to a voting seat). The amendment will then have to go out to the members to vote on.

Result:

1. The vote on the By-Laws amendment will be held in November to coincide with the next election.
2. In the meantime, the Board enacted a policy to invite the SIG coordinators to Board meetings and participate in the discussions. This has the same effect without bothering the members with another vote other than the one they're expecting at election time.

Agenda: SIG status reports

• Brian Litzinger reported for SVWUX.
  • SVWUX installed a "WiFi repeater" in the Los Gatos Hills in November. The site does not have a landline connection to the internet of its own.
  • Routing will be through sites on the valley floor, not yet determined.
  • Brian was the first to set up a permanent link. Another participant, Ron in Milpitas, has had sporadic links. Others are still working on it.
• Ian Kluft reported for Stratofox.
  • Stratofox participated in late September in AeroPac's hobby rocket launch to 100,000 feet, and Paragon Astronautics' attempted suborbital launch to space. Both rockets failed. All parts were found, and had to be dug out of holes in the ground. Members also had to rescue one of the team who was in a car accident.
  • Stratofox installed an amateur radio repeater at the Black Rock Desert in the vicinity of Gerlach and Empire.
  • Stratofox has been invited to participate in a space launch in March. UP Aerospace, at the *new* New Mexico spaceport. This launch will be the site's first usage as a Spaceport. Besides the search & recovery effort, Stratofox has experience with pre-launch Range Safety operations (making sure no people are in the restricted downrange areas), having performed this role to the satisfaction of the FAA Office of Space Transportation multiple times before.

Agenda: Pick a date and time for the next board meeting.

Result: The next meeting will be at 4PM on Saturday, February 18. Location TBA.

The meeting adjourned at 5:31PM.