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Board of Directors Meeting Minutes, February 18, 2006

Attendees

• Voting Board members in attendance:
  • Ian Kluft, President
  • Heather Stern, Vice President
  • Justin Rocha, Treasurer
  • Bill Ward, Director
  • John Delaney, Director
• Board nominees in attendance:
  • Brian Litzinger, SVWUX Coordinator
  • William Estrada

With five out of six voting members in attendance, this qualified as a quorum. All attendees of this meeting were local. Meeting motions and decisions were recorded to an Internet Relay Chat (IRC) in case other members would arrive online, and to keep a record to simplify writing the minutes.

Ian Kluft chaired the meeting.

With the Secretary post vacant, Heather Stern recorded to the IRC channel. These minutes are submitted by Ian Kluft.

New agenda items had arrived from recent work completed. So the board first finalized the agenda for the meeting.

Agenda: Vote in new board members.

Result: Brian Litzinger's nomination to fill the 2006-2007 Director seat was approved. William Estrada's nomination to fill the 2006 Director seat was approved. With this result, they became voting members of the Board immediately.

Agenda: Old business from previous meeting: Budget

Result: It was noted that the By-Laws give responsibility to make the budget to the Treasurer. Emphasis was made that this does not have to be done alone. The President will assist. A budget will be prepared for the next board meeting.

Agenda: Treasurer's Report

Result: Justin Rocha reported that sbay.org now has a bank account. Justin, Heather and Ian have signature authority.

All the members of the board present paid their dues now that it's possible to do so.

Agenda: SIG status

• Ian Kluft reported for Stratofox.
  • The only news since last month is that Stratofox is waiting for a finalized date from the NM Spaceport on the UPA space launch. Some construction delays are expected.
• Brian Litzinger reported for SVWUX.
  • SVWUX participant Ron claims to be connected to the WiFi repeater in the Los Gatos Hills, but doesn't show up on Brian's DHCP lease files. Brian still has the only consistent successful link.
• Bill Ward reported for the Linux Picnic.
  • Bill was enthusiastic that we have a bank account.

    The board approved the expenditure of up to $1000 on reserving the park for the picnic, allowing that to be done before the budget is completed. The authorization amount was set higher than expected to make sure to cover possible price increases without forcing volunteers to come back for approval. The money will either come from a sponsor (if ready in time) or fronted out-of-pocket by a member for later reimbursement from picnic sponsor funding.

• The entire board took up discussion on SVLUG.
  • A proposal has been received from SVLUG President Paul Reed to sever ties with sbay.org. Heated debate has been observed on the SVLUG mail list.
  • The SVLUG discussion list subscribers were asked for issues for the board meeting agenda. No one reported receiving any responses.
  • The board accepted an e-mailed offer to make a short presentation at the SVLUG meeting on March 1.
  • The board approved the following statement:

    The relationship between sbay.org and SVLUG is
    1. At the July 2002 SVLUG meeting, the members of SVLUG adopted sbay.org as their parent/umbrella organization instead of SVCS.
    2. After that, sbay.org and SVLUG co-authored the By-laws that govern sbay.org. The By-Laws were approved unanimously by members of both organizations in November 2002.
    3. SVLUG is an unchartered SIG of sbay.org. SVLUG is bound to the By-Laws applying to unchartered SIGs.
    4. The Board recommends that SVLUG members should draft and adopt a charter as soon as possible.

  The statement will appear in the meeting minutes, on the corp.sbay.org web site and on the SVLUG discussion list.

Agenda: Receipts for dues

Result: The board authorized the Treasurer to send receipts for dues by e-mail, including for the dues paid by board members during the meeting.