Board of Directors Meeting Minutes, July 13, 2009
Meeting start time: 8:15PM
Location: Santa Clara, California
Attendees:
- Voting Board members in attendance:
- Craig Anderson, President
- TR Fullhart, Vice President (elected during meeting)
- Warren Turkal, Treasurer
- Ian Kluft, Secretary (elected during meeting, started meeting as Director)
- Heather Stern, Director
All attendees of this meeting were local.
The meeting procedures and rules allow remote attendees.
SBAY Board of Directors meetings use the
SBAY Networked Meeting Procedures
rather than Robert's Rules or other parliamentary-style procedures.
Craig Anderson chaired the meeting.
TR Fullhart recorded to the IRC channel and acted as Secretary for this
meeting.
Ian Kluft prepared the minutes for the web.
- Agenda:
election of Vice President and Secretary
- Background:
The positions of Vice President and Secretary were vacant.
The By-laws set the procedure for filling VP vacancies as appointment by
the President and approval of the board.
The board elects the Secretary each year and when there is a vacancy.
President Craig Anderson appointed TR Fullhart, formerly Secretary
in 2008, for Vice President. 2008-2009 Board Member Ian Kluft volunteered
for Secretary.
Result: TR Fullhart's nomination as Vice President was approved.
Ian Kluft was elected Secretary.
Ian Kluft's Director seat on the board became vacant as an effect
of this action.
- Agenda:
proposed "Restricted donations and fundraising policy"
- Background:
Warren Turkal (Treasurer) requested a policy on to what extent donations may
be restricted with conditions by the donor - or otherwise not accepted.
This is a result of receipt of donations received with conditions to be used
for a specific part of a project by a SIG.
Result:
The policy was not sufficiently developed to vote on.
Discussion was postponed to a future meeting.
The board agreed on the following recommendations to build that policy.
- donations under 1000 can only have a restriction/condition
limiting it to a specific SIG, but not a sub-project or other restriction
within a SIG.
- by default solicitations by the corporation should be just for SBAY
(unrestricted)
- SIGs can do their own fundraising
- keeping it simple like this should be good enough
- until a SIG is fully approved, we won't accept restricted donations for it
- Agenda:
Status of SBay projects (web sites, LDAP, SBay Labs)
-
Result:
Craig Anderson (President, SVWUX Coordinator) discussed a vision to bring
unnamed ad-hoc development projects currently being done by volunteers into
a new project called "SBAY Labs" to support them.
Part of the future direction this should take should be to provide services
similar to SourceForge, GForge or Trac as needed for our projects and SIGs.
Ian Kluft (Secretary, Stratofox Coordinator)
outlined current plans to set up an LDAP server.
He noted that the existing sw.sbay.org web site is underutilized and would
fit this purpose.
- Agenda:
Linux Picnic status
-
Result:
Heather Stern (Director, Linux Picnic Coordinator)
reported news that SBAY would have a booth at IDG's OpenSourceWorld Expo
in San Francisco during the week before the picnic.
She listed some user groups who had expressed interest in the picnic and
would promote it to their membership.
There was discussion and planning about promoting the picnic and
handling online RSVPs.
- Agenda:
Other SIG status reports
- Background:
It is customary for the Board of Directors to receive status on the
Special Interest Groups which are part of the organization.
Result:
Ian Kluft (Secretary, Stratofox Coordinator)
reported that Stratofox is recruiting for the upcoming search/tracking and
communications support of Embry-Riddle Aeronautical University's Icarus III
rocket launch.
He made presentations about Stratofox for recruiting
at the Space Access Conference in Phoenix and
ARRL EmCommWest/Pacificon Convention in Reno.
More presentations were planned,
including the West Valley Amateur Radio Association in San Jose
two days after the board meeting.
Craig Anderson (President, SVWUX Coordinator)
reported SVWUX is holding monthly meetings.
He had just arranged for SVWUX to have some access to potential antenna
sites on property of the San Jose Water Company for SVWUX's
Santa Clara Emergency Wireless Network.
Some discussion took place for helping locate future meeting locations
for SVWUX.
- Agenda:
Other business
-
Result:
Ian Kluft (Secretary, Stratofox Coordinator)
reported that several of the corporation's Internet domains have their
renewal dates coming up. This is something which Ian has paid out of
pocket since the founding of the organization prior to incorporation.
The Board agreed the corporation should cover these bills going forward.
Heather Stern (Director, Linux Picnic Coordinator)
reported that the IRS notified us that in a streamlining of their rules,
we have been accepted for 501(c)3 status beyond 2010 when we originally
had expected to need to re-apply.
- Agenda:
Internet Server Infrastructure Policy
- Background:
Ian Kluft (Secretary, Stratofox Coordinator)
presented a proposed "Internet Server Infrastructure Policy".
This makes a current policy out of much of the way server administration
has been done prior to incorporation.
Result:
The policy was unanimously approved.
The meeting adjourned at 10:09PM.
